What documents do you need when selling a property?

Selling your home can be overwhelming, but proper preparation makes all the difference. Collecting the essential house sale documents ensures a smoother process and helps avoid potential delays. Whether it’s your first time or you’re experienced, having the right paperwork in order is essential.

Here is a comprehensive checklist of the essential house sale documents you need to prepare, along with clear explanations for each.

Proof of identity

Your solicitor or estate agent will request proof of identity as part of anti-money laundering checks. This is mandatory for all property sales.

• What you’ll need: A valid passport or driving licence to verify your identity. Also, include a recent utility bill, bank statement, or council tax bill (dated within the last three months) that shows your current address.
• Why it’s important: This document verifies who you are and ensures that you comply with legal obligations designed to combat fraud.

Property title deeds

The property title deeds prove you are the lawful owner of the house.

• What you’ll need: Ideally, you’ll already have the title deeds for your property. If they are not in your possession, they may be held with your mortgage provider if you have an outstanding mortgage. Alternatively, your solicitor can request them from HM Land Registry.
• Why it’s important: Without these deeds, you cannot legally proceed with the sale. Sorting this early can save valuable time.

Energy Performance Certificate (EPC)

An EPC is a legal requirement for selling any property and indicates the energy efficiency of your home.

• What you’ll need: If your property doesn’t already have a valid EPC, you’ll need to arrange an assessment by an accredited domestic energy assessor. Prices for this assessment generally vary, so shop around for competitive quotes.
• Why it’s important: The EPC shows buyers the efficiency of the property and potential running costs. A poorly rated home could deter buyers or give them grounds to negotiate.

Copy of lease (If Leasehold)

If your property is leasehold, a copy of the lease is essential.

• What you’ll need: Your current lease document outlining the terms, remaining lease period, ground rent, and service charges. The management company or freeholder will usually provide this if you don’t already have it.
• Why it’s important: Buyers need to know what obligations they are taking on. Missing or unclear lease details could cause delays or even lost sales.

Fittings and contents form (TA10)

The TA10 form outlines what is included in the sale of the property.

• What you’ll need: Complete the form with details of what you will be leaving behind, such as kitchen appliances, light fittings, or garden furniture.
• Why it’s important: Misunderstandings about what’s included can sour negotiations or lead to disputes post-sale.
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Property Information Form (TA6)

This form provides detailed information about your property to potential buyers.

• What you’ll need: Fill in the TA6 form as accurately as possible. It includes details about boundaries, disputes with neighbours, services and utilities, and any works carried out on the property.
• Why it’s important: A well-completed TA6 enables buyers to make informed decisions. Providing false or incomplete information could result in costly legal issues down the line.

Building regulations certificates

If you’ve made any changes to the property, such as extensions or structural alterations, you’ll need certificates showing the work complies with building regulations.

• What you’ll need: Building control completion certificates or approvals for changes, such as loft conversions or replacement windows.
• Why it’s important: Buyers want assurances that changes have been done to standard. Missing certificates might require you to take out indemnity insurance or lead to failed negotiations.

Warranties And Guarantees

Any warranties or guarantees for your property and its contents should be provided to the buyer.

• What you’ll need: These could include guarantees for double glazing, warranties for a boiler, or documentation for other improvements. Ensure that they are still valid and transferable.
• Why it’s important: It reassures buyers that major items, like the boiler or windows, are still covered for repairs or replacement, making your home more attractive.

Stay organised and on top of the sale

Selling your home is a detailed process, but organisation can make it much smoother. Create a folder (either physical or digital) to keep all your documents secure and easily accessible. Double-check with your solicitor or estate agent for any additional paperwork specific to your property.

If you’re feeling uncertain or require professional help to sort through the finer details, our team is here to assist. We’ll offer advice tailored to your needs and expert support to ensure your sale is as smooth as possible!